Pay Range

• $20/hr – $22/hr, The pay rate may differ depending on your skills, education, experience, and other qualifications.

Featured Benefits:

• Medical Insurance in compliance with the ACA
• 401(k)
• Sick leave in compliance with applicable state, federal, and local laws

Work Hours: 9-5 pm

General Function

• The Samples Coordinator oversees sample management and organization primarily in the LA showroom.
• This includes maintenance and tracking of all samples shipped to/from the NY showroom, as well as participation in supporting corporate meetings where samples are presented to wholesale Buyers.
• Preparation of frame shipments to customer studios for catalog photography, assists in operational aspects of samples management, in addition to troubleshooting within samples processes and general samples warehouse and showroom maintenance.

Major Duties And Responsibilities

Showroom Merchandising & Event Planning:

• Maintains the organization, labelling, tracking, and inventory of all received samples
• Coordinates showroom appointments in Outlook calendar. Forwards confirmation of meeting space to requesting party and facilities team.
• Prepare samples for off-site usage including, customer meetings, tradeshows, trunk shows, brand immersions, catalog photography, ISS selling events, as well as maintains shipping database of usage.
• Reviews new collection presentations with brand team to support showroom storytelling.
• Cleans and restores showroom samples to customer ready condition, both traveling and in house sample sets.
• Completes quarterly samples recalls/ inventory updates and updates showroom brand map accordingly.
• Communicates to Showroom Operations Manager samples arrival from Italy to facilitate market week calendar adjustments.
• Supports planning of buying days (market weeks) in local showroom in coordination with Sr. Manager Showroom Operations, including organizing customer travel itineraries (flights/ hotels/ car services, etc.) and meeting scheduling, following up on catering, floral arrangements, and general showroom maintenance.
• Assist Account Managers, Product Team and Brand Managers with sales and marketing support projects.
• Troubleshoots for local showroom events in the capacity of visual updates, IT support, Digital tools support, fixtures, lights, etc.
• Travels to support Sales and Events team’s to other showrooms or off-site locations as needed.
• Provides “Key Holder” support – responsible for opening/closing office, as well as security in satellite showrooms.

Showroom Operations:

• Work with Sales Operations team to insert market week samples orders in SAP and follows up on errors
• Review tracking visibility including follow-up with Italy on any delays
• Extract “Discontinuation” lists and Consignment Inventory Reports” from SAP
• Creates “Return Authorization” from SAP and executes recalled samples to ATL distribution center
• Works with Customs Compliance / Import-Export team to execute shipments to/from Canada

Preferred qualifications:

• Strong PC skills, PowerPoint & Excel (advanced -intermediate)
• Associates Degree minimum
• Experience working in luxury showroom and retail inventory coordination
• Work independently & prioritize assignments to meet deadlines
• Organized, analytical, and focused
• Ability to multitask in a fast-paced environment
• Communicate effectively